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Studio User Manual / Version 2301

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2.5 Permissions and Rights

CoreMedia CMS provides a powerful and complex rights system for access management. However, as a Studio editorial user, you need to keep only five points in mind:

  • Content items may exist, but they are invisible to you because of your permissions.

  • Content items may exist that you can see but not edit.

  • Links to content items may be displayed, but you may be unable to view or edit the actual content. Instead of the content name you will see the lock icon and a text "Element name not visible".

  • Content items may exist that you may not publish.

  • Content items may exist that you cannot edit, because they are currently being edited by another user.

Icon Meaning
No rights

Table 2.5. Rights icons


For administration of users and groups, you need to know the meaning of rights and rules and groups. See Section 3.15, “User Administration” in Content Server Manual for a more comprehensive and technical description of rights, rules, users and groups.

Rights define certain permissions on CoreMedia resources, to edit or publish content, for example. All the rights attached to a certain resource define a so called rule. Figure 2.38, “ Rules attached to a group ” shows some rules attached to the global-manager group. The group has, for example, Read, Edit, Delete, Approve and Publish rights on content of type Settings below the /Settings/Options/Bundles and /Settings/Options/Settings folders.

Rules attached to a group

Figure 2.38.  Rules attached to a group


Groups have rules attached and can be members of other groups. A group which is a member of another group has all the rules of its parent groups. However, when a subgroup defines its own rules on a resource, this definition overwrites the definition from the parent group. You can check all the rules that apply to a group in the Effective Rules tab.

Check effective rules

Figure 2.39.  Check effective rules


If a rule is applied to content types in a directory, the current rights structure for the particular group is passed on to the content items in subdirectories. If another rule should apply in a subdirectory it has to be created explicitly for the particular content types. For available rights and their impact see Section 3.15.2, “User Rights Management” in Content Server Manual.

If a user possesses different rights for a resource due to belonging to multiple groups, these rights are additively combined.

Example:

User

Group

Directory

READ

EDIT

DELETE

APPROVE

PUBLISH

GRANT

FOLDER

UserA

Sport

/News

x

      

UserA

Politics

/News

x

x

x

    

Table 2.6. Example groups


User A has READ, EDIT and DELETE rights for the CoreMedia directory /News, since the rights of the groups add.

A user can be a member of several groups and inherits all rules of these groups. You can check all the rules that apply to a user in the Effective Rules tab.

Right

Description

  

READ

Read content names, content items content and folder names.

  

EDIT

Create, check out, check in, rename, move and save content items. Create subfolders, rename, move and delete a folder.

  

DELETE

Mark and unmark a content item for deletion, move an item to trash. For folders, you can not set the DELETE right, because it is included in the EDIT right.

  

APPROVE

Approve, disapprove a content item or folder.

  

PUBLISH

Publish a resource.

  

SUPERVISE

Check in a content item from a different user, grant new rights.

  

Table 2.7. Group rights


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