When you have created a new article with CoreMedia Studio which should be sent to another editor for review who will then forward it to publication to a third editor, you can use the three-step publication workflow from the three-step publication workflow extension.

Start the Workflow

After having completed a new article you can start publication workflows using the context menu on the content item as shown here:

Figure 17.41. Start Publication Workflow

Start the Three-Step Publication Workflow

Choose Reviewed and Confirmed Publication from the Workflow Type list.

Figure 17.42. Start Three-Step Publication Workflow

Assign Workflow To People

Assign the task of approving the content item to all other editors by simply selecting the option All Eligible People or by specifying one or more editors:

Figure 17.43. Assign workflow for approving

Click [Start] to start the workflow instance.

Monitor the Three-Step Publication Workflow

While the three-step publication workflow is yet pending, it is listed under the pending workflows. Notice that as long as it is pending, the content item is locked so that it cannot be edited.

Figure 17.44. Pending workflow

By double-clicking on the workflow instance it opens in the Workflow App. Here you get the details of the workflow. Most important, you can see the editors the workflow instance is assigned to.

Figure 17.45. Details of workflow after start

Approve Step of the Three-Step Publication Workflow

For editors who the workflow instance is assigned to, it is now listed under the inbox of workflows. Note that the instance's title contains Review as the task to be performed.

Figure 17.46. Workflow in inbox for review

By double-clicking on the workflow instance it opens in the Workflow App. You see the workflow details, that is, who has started the workflow and which content item has to be reviewed. Accept the task when you are ready to review and approve the content item.

Figure 17.47. Details of the workflow before review

You can now review the content item. When everything is fine select [Confirm] as the next workflow step and assign the task to yet another editor like Adam in this example.

Figure 17.48. Assign workflow to people

Click [Apply] ; the workflow instance moves from the inbox to the pending list.

Publish Step of the Three-Step Publication Workflow

Editors who the workflow instance is assigned to - Adam in this example - see the workflow now in the inbox of workflows. Note that the instance's title contains Confirm as the task to be performed.

Figure 17.49. Workflow in the inbox

By double-clicking on the workflow instance it opens in the Workflow App. You see the workflow details, that is, who has started the workflow and which content item is to be published. Accept the task when you are ready to review and publish the content item.

Figure 17.50. Details of the workflow before publication

When everything is fine, and the content item can be published, click [Next Step] . Click Publish and confirm with [Yes, continue] to publish the content item.

Figure 17.51. The publish step

Now, the content item is published.